WFHB FireHouse Broadcasting

BOARD OF DIRECTORS MEETING AGENDA
BLOOMINGTON COMMUNITY RADIO, INC.
JUNE 28, 2010, 7:00 p.m.
Kelly Conference Room, #155, City Hall, 201 N. Morton St., Bloomington, IN

I. CALL TO ORDER / ATTENDANCE OF BOARD MEMBERS
Present: Mark Need, Shaun McDermott, Mike McAfee, Pam Raider, Emily Jackson, Marc Tschida & Will Murphy
Absent: Matt Pierce and Suzette Weakley
Guests: Joe Estivill and Carolyn VandeWiele

II. REVIEW/APPROVAL OF MINUTES
The May minutes were submitted to the Board by email: Mike McAfee made a motion for approval, Marc Tschida seconded and the minutes were approved by a motion of 4:0 with one abstention (one member had not had time to read them yet).

III. ELECTION RESULTS - the proxy issue

The Board discussed the question that had been submitted to it in regards to the compliance of proxy votes
at the annual election with the WFHB Bylaws.

History: we are not exactly sure when proxies first started being used at the annual meeting but it has been
at least three years and no one had noticed until this year, the provision in the Bylaws which proscribed it.

5.6.6 Absentee Voting.
Absentee ballots shall be provided to the membership for the purposes of voting on any issue. Absentee ballots, properly signed by a valid Participating Member, must be received by the Secretary no later than the scheduled time that a meeting is convened or as otherwise defined in these bylaws. No other form of absentee ballot or proxy shall be accepted as valid.

The Nominating Committee actually stressed proxies for the 2010 meeting because it seemed to eliminate the problem of quorum if a second ballot was needed since, again according to the bylaws, absentee ballots are only valid on the first vote. Although this has not been the case in the past two years, in the past there had been some difficulty ensuring that a quorum was met at the meeting that would be valid for a second vote if needed. It was not anticipated that so many proxies would end up in the hands of one individual and, had the validity of proxies not been questioned, the Nominating Committee members stated that they would have addressed the issue for future elections.

The Board then considered three issues:
1) Was the use of proxies in the election a violation of the Bylaws,
2) Did the use proxies manifestly affect the outcome of the election, and
3) What measures needed to be taken to address the situation both to answer the current question and
to handle it in future year's elections.

1) According to article 5.6.6 proxies are not allowed in the general election. The relevant passage reads:
5.6.6 Absentee Voting.
Absentee ballots shall be provided to the membership for the purposes of voting on any issue. Absentee ballots, properly signed by a valid Participating Member, must be received by the Secretary no later than the scheduled time that a meeting is convened or as otherwise defined in these bylaws. No other form of absentee ballot or proxy shall be accepted as valid.

2) There were 86 votes cast at the annual meeting: 73 members present, 4 absentee ballots and 9 proxies.
Two absentee ballots were discarded because they did not carry a valid signature (and, in fact, ownership
could not be identified in any way) and 1 proxy was discarded because it was sent to the station and the
person to whom it was designated did not attend the meeting.

There was a 12 vote difference between the 3rd and 4th place finishers in the election; therefore, the nine
proxy votes could have been thrown out without affecting the outcome of the election.

3) The WFHB Bylaws provide the following measures for dealing with a dispute in the election process:
6.2.2 Elections.

The only people eligible to be elected to the Board are those that have been duly nominated. Directors shall be elected by majority vote of Participating Members, either in person or by absentee ballot, voting at the Annual Meeting at which a quorum is present.

Each Participating Member shall have one vote for each position to be filled. There shall be no cumulative voting. Absentee ballots, properly signed and received before the Annual Meeting shall be counted only on the first ballot for each seat. If no candidate receives a majority vote, or in the case of a tie, the Participating Members present will cast additional ballots until all seats have been filled.

In the event that a position is not filled by election, the Board shall be required to call another Meeting of Participating Members within ninety (90) days for the purpose of election for the unfilled seat(s).
Any disputes about the election process may be appealed to, and will be decided by, a majority vote of all Directors who are not standing for election at that time.

Shawn McDermott moved that the board accept Mr. Piedmont's email as a dispute of the election process,
the dispute being that proxy ballots were used in the election and that proxy ballots are not allowed under
the WFHB Bylaws. Further he moved that pursuant to Article 6.2.2 of the Bylaws, that a majority of the
Directors who were not standing for election at the June 5th meeting will discuss and decide the dispute
of the election and whether to accept the results of the election as recorded.
The motion was seconded by Pam Raider.

On further discussion it was decided that although the three members present could decide the matter, the
Board felt that all five members (Mark Need, Pam Raider, Matt Pierce, Mike McAfee and Suzette Weakley)
should be involved in the discussion and Mark Need said he would prepare a summarization of the issue
to bring everyone up to speed and that the group would meet as soon as possible to discuss the matter.

The Board then discussed how this would affect the current membership of, and the business before, the
Board. Mark Need stated that since someone has to be on the Board at all times and the results of the
election were accepted at the annual meeting, and while the appeal is being deliberated, legally the
current membership of the Board stands and the three members who were elected at the annual meeting
would be seated and have standing to make decisions on the business that comes before the Board.

As a point of clarification it was felt that there were three possible outcomes to the deliberation of the Appeal:
1) there was no impropriety in the voting process,
2) there was an impropriety in the voting process, but it did not affect the outcome of the election, or
3) there was an impropriety that did affect the outcome of the election
In the case of outcomes 1 and 2 there would be no change. In the case of outcome 3, the results of the
June 5th election would be invalidated and we would go back to the membership for a re-vote according
to the guidelines for special meetings outlined in article 5 of the Bylaws. Any appointments or decisions
made might then be reevaluated in light of the new vote.

Shaun McDermott amended the second half of his motion to stipulate that the five members who were not
standing for election at the June 5th election be directed to meet and decide the validity of the appeal and
whether or not to accept the results of the election as they stand and that they were to report back no later
than the next meeting of the Board of Directors on July 26 (although it was expected that the decision would
come much sooner than that). The motion was seconded by Emily Jackson and passed unanimously

Mark Need will contact Tilman to update him on the progress of his question and the appeal process.

IV. MEMBER RESIGNATION: Kirby Thompson

In accordance with the WFHB Bylaws, Kirby Thompson submitted his resignation to President Mark Need
who read the resignation into the minutes:

TO: Mark Need, President of Board of Directors for Bloomington Community Radio, Inc.
FROM: Kirby "Hondo" Thompson

Per article 6.3.7 of the Bylaws of Bloomington Community Radio, Inc., please accept this as my written resignation from the Board of Directors effective this day, Wednesday, June 23, 2010. I can only state that I hold too high of regard for each member of the board, staff, and volunteers to continue to feel in a constant state of conflict with anyone from any of these groups. I look forward to continuing to support WFHB community radio as a participating member as needed and in any way possible. However, my peace of mind dictates that I present to you this day my resignation from the Board of Directors.

The requirements and mechanisms for replacing a Board Member who has resigned are outlined in
the Bylaws under Article 6:

6.1.2 Composition of the Board.
The Board shall consist of at least seven (7) and no more than nine (9) elected, voting Members. The Station Manager shall serve as a non-elected, non-voting member of the Board. No other Members of the Board may also hold paid staff positions. In the event of the resignation of a Member of the Board, fewer than seven Members shall be allowed until a replacement is found.
and
6.1.4 Vacancies.
If a seat on the Board becomes vacant, through resignation or for any other reason, the remaining Directors will elect a new Member to complete the term of office. The new Director's term of office will expire on the same date on which the previous Director's term would have expired. Therefore, this seat does not need to be filled, but can be. There was some preliminary discussion of possible replacements and Emily Jackson suggested that we put the discussion on the agenda for the next Board meeting.

V. DISCUSSION AND ELECTION OF BOARD OFFICERS

A. President
Nominations for the position of President were solicited. Mark Need stated that he was not interested
in running again. Marc Tshida nominated himself for President, seconded by Shaun McDermott.
Discussion: responding to questions Marc said that he thought there would be a little bit of a learning
curve but that he thought his leadership style would be to work with everyone to identify the important
issues and to come to a consensus to move forward. He put an emphasis on strategic planning and
on membership matters, both for the listening community and for the volunteers. He feels that many of
the issues will fall into place if we can ensure that the membership and the volunteers feel connected
to the station; if this can be achieved then station growth, membership/volunteer participation, our
appeal and PR to the community, increase in underwriting revenues, etc., will follow. Other major
areas are technology and programming which go together as we move into the digital world and look
at the future of radio broadcasting and WFHB's part in it.

He also made a committment to keep the meetings running smoothly and to take a comprehensive
approach towards dealing with the issues that affect the station and Board governance, further
developing the committee structure and identifying the issues they should be approaching.
He would like to see us have a basic strategic plan in place before the next fund drive.
There were no further nominations and no additional discussion. Marc Tshcida was elected President
for the 2010-11 year by unanimous vote and took over the gavel.

B. Secretary
Nominations for the position of Secretary were solicited Emily Jackson nominated herself, and
Shaun McDermott seconded the motion. There was no further discussion and the motion carried
unanimously.

C. Treasurer
Shaun McDermott nominated himself for the position of Treasurer and the nomination was seconded
by both Pam Raider and Mike McAfee. There was no discussion and Mr. McDermott was elected
Treasurer by unanimous vote.

Mark Need voiced appreciation both on behalf of himself and of the Board and station membership, to
outgoing Member Carolyn VandeWiele for her long term dedication to the station and for her service on
the Board over the past three years.

VI. COMMITTEE DISCUSSION and ASSIGNMENTS
with special attention to appointment of Chair persons for Critical Committees
STANDING COMMITTEE REPORTS, UPDATES: as necessary

The Board discussed the status of Board and Station committees, not so much a restructuring of the
current committee set up as much as reminding ourselves as to what is next on the agenda for each
committee and who needs to be charged with the responsibility of ensuring that the agenda is carried
out. In some cases, because of changes to the Board membership, some vacancies will need to be
filled. Will passed around a list for the Board's consideration of people whom he thought might be a
good fit for committee heads but stressed that he had not actually talked to all the people on the list to
gauge their interest.

a.) Executive Committee:
Shaun McDermott moved that the three officers of the Corporation (President, Secretary and Treasurer)
shall serve as the executive committee for the 2010-2011 year. This motion was seconded and carried
unanimously.

b.) Personnel Committee
Traditionally the head of the Personnel Committee has been the President of the Board; Marc Tschida
stated that he did not feel comfortable heading this committee and would be amenable to another person
taking over this position. Shaun McDermott said that he thought this is an especially important committee
and needs a strong chair; he stressed the importance of getting the General Manager's review done as
soon as practically possible, perhaps with a deadline of the end of August/mid-September. He also felt
that staff would benefit from updated and defined job descriptions and reviews.
Board members are also directed to review section X.(a) of this agenda for a list of ideas that arose during
one of the Budget meetings and which would likely fall under the aegis of the personnel committee.
Emily Jackson stated that she would be interested in sitting on this committee but did not necessarily
want to chair it; she suggested that the Board ask Matt Pierce before making a decision.
The question was asked - how is someone who hasn't been around the station for even a full year qualified
to do a review of the General Manager - this would be a 360 review. The Personnel Committee would set
the review in motion and develop guidelines for the process but opinions on the General Manager's
performance would be solicited from many sources.

Marc Tschida said that he would talk to Matt Pierce and see if he had an interest in serving as Chair for
this committee and will email the remainder of the Board with his answer; in light of the urgency of getting
this committee on track, committee members will also be solicited.

c.) Nominating Committee
The head of the Nominating Committee has traditionally fallen to the Secretary of the Board as that
person is also charged with running the elections at the Annual Meeting. Emily Jackson agreed to
chair this committee

d.) Legal Affairs Committee
The Board voted unanimously that Mark Need continue as head of the Legal Affairs Committee.

e.) Development Committee
The Board voted unanimously that Pam Raider continue as head of the Development Committee

f.) Marketing & Promotion Committee
This committee currently does not have a chair or a stated purpose and agenda and it was suggested
that Mike McAfee or Suzette Weakley be considered as Chair or Co-Chairs to get it back on track.
Mike McAfee will talk to Suzette Weakley to see if she would be interested in co-chairing the committee as
this would be his preference for the group. Joe Estivll said that he was interested in serving as an at large
member of this committee.

g.) NPAC Committee
This committee is chaired by the News Director, Chad Carrothers. Mike McAfee is the current Board
representative and there is a vacancy for the other seat. Chad has been talking to Matt Pierce about
serving as the second Board representative. There was a question as to whether there would be a
conflict of interest with Matt serving on the news committee as he is currently up for re-election.
is their a conflict with MP being up for election. Chad has also talked to Emily Jackson about serving
as a member of NPAC.

h.) Music Committee
This committee is chaired by the Music Director, Jim Manion. Mark Need and Suzette Weakley are the
current Board representatives.

i.) Technology Committee
Will Murphy recommended that Matt Pierce be appointed the chair of this committee - he felt that Matt
probably knows more about FCC requirements and the technology of radio than anyone else at the station.
As Station Engineer, Jeffrey Morris serves on this committee but the needs of the committee cover much
more than engineering, including digital conversion, station software and infrastructure, the web site,
podcasting issues and so forth. Marc Tschida will arrange to talk to Matt about chairing this committee.

j.) Fund Drive Committee
As General Manger, Will Murphy serves as chair of this committee.

k.) Volunteer committee
This committee has been in limbo - it is a committee looking for a chair and a membership as well as a
focus. In the past there has been some question as to whether it serves as a Board Committee or a
Station Committee and this has been a source of confusion. The Board felt that it was important that the
Board have a strong presence on this committee and that it be chaired by a Board Member.
Marc Tshida agreed to chair this committee.

l. ) Community Advisory Board
The Community Advisory Board has been on hiatus; to some degree it was inactive until we confirmed
the amendment to the ByLaws that defined the terms and structure of the group since this affected our
ability to solicit members. It was pointed out that this is not actually a WFHB committee - by definition the
membership comes from outside the station - but there is a Board liaison to the Advisory Board Committee.
Marc Tschida suggested that we move the discussion of this committee to the July meeting agenda and
that the executive committee review the history of the committee and develop a proposal for getting
this group back on track in terms of polling the existing membership, clarifying term limits and identifying
additional people in the community to serve on it.

Mike McAfee made a motion to approve the proposed slate of Committee Chairs, subject to discussions
with members who were not present at the meeting. Mark Need seconded the motion and it carried unanimously.

The Board discussed strategies for filling committee memberships and ensuring that committee functions
were accomplished. It was felt that it should be up to the Chair to define interest and and set up membership
in their committees and that Chairs should aggressively work to staff their committees and define agendas.
Does the chair make the decision as to who and how many persons are on a committee? The Board has
oversight of committee structure - in the past anyone who has been willing to step forward and do the work
has been accepted. It was suggested that we put a description of each committee out on Spot-Online to
stimulate volunteer interest in working on committees but we can also pull members from other constituencies
depending on the needs and requirements of a specific committee. Furthermore, while a committee might have a base structure - additional volunteers might be sought for specific duties.

Pam Raider also suggested that there be open lines of communication between committees that potentially
might interact with each other - for example development and marketing and promotion would have some
common interests - either a member who sits on both committees or at least be on each other's email lists.

Marc Tschida suggested that by Friday we put an email out to Spot-Onlline outlining the committee duties
and asking for volunteers for staff them. If the committee has a chair, then that person would be used as
the contact for responses. Pam Raider made a motion to approve this plan and it carried unanimously.
We will revisit this at the next meeting to review needs and to see if we should be pulling from other groups
and constituencies to round these committees out.

VII. GENERAL MANAGER'S REPORT - Will Murphy
a.) state of the station

The bulk of the state of the station report will be covered under items VIII and IX(a).
Beyond those two things, Will asked the Board for permission to start taking some action on ideas for
Board development and training. He as spoken to Pam Davidson about doing a workshop on long-term
development and planned giving which she has offered to do for free. Other possibilities would be
Dan Grundman and/or Richard Torstrick to give a presentation on job audits, Bet Savage to talk about
volunteer orientation, recruitment and development. All these workshops would be free to us... date and
time to be arranged, they could be a component of each board meeting or set up as a separate retreat.
Will also thought that the CAB needs to be addressed in the next couple of months.

Will has completed staff evaluations for all 4 staff members - Jim Manion, Chad Carrothers, January Jones
and Jeffrey Morris, he will forward the results of those meetings to the Board. Overall he felt that the reviews
were quite positive, in one case a staff member was asked to sign a document agreeing to meet some
bench marks over the course of the next year but overall the staff is performing well.

Will gave a shout out to Joe Estivill, Tilman Piedmont and Kirby "Hondo" Thompson for the job they have
done on the Farmer's Market Report - the segments have been very popular and it makes the station look
good that we are out in the community. Thanks also to Mike McAfee and the Convention and Visitors Center
and to Farm for their sponsorship in underwriting the show.

Will wanted to seek the Board's guidance about sending out renewals earlier than usual; he would like to get them out in July since "the well" is dry in the summer months. The idea is to spread out the income stream over the summer months to better cover cash flow needs.

Big projects are the digital project and the station financials (see below)

Upcoming events:
The Acoustic Roots Festival at the Story Inn in Story, IN on the 4th of July
The next WFHB Variety show will be at the John Waldron Auditorium on July 18th.
John WIkehart has agreed to participate and Mike Craver is the headliner

Will is going to have badges printed for Board Members

VIII. TREASURER'S UPDATE - Shaun McDermott
a.) Treasurer's Report
Will Murphy and Shaun McDermott have been very busy. The station has not yet completed it's first month
of the fiscal year so there is no P&L Statement this month. We are running at a loss because we have
relatively low income at this time of year but the usual expenses. This is not contrary to expectations.
Shaun's emphasis is on finalizing the budget for the year as whole and converting that into a monthly
cash spend list and then working with Will to manage our cash flow needs each month. In addition they
have been working to clean up our accounts records, dealing with issues that continue to arise out of past
records keeping and to get our tax filings in order.

Shaun and Will worked extensively today on the Digital Conversion Project. They had a nearly two hour
meeting with Jeffrey Morris to go over the actual spend state of the project - the figures so far show that we
will be within budget on this project. All of the major equipment, transmitter, STL link, etc., has been paid for
or ordered and received and the cash has yet to flow. The total cost of the project comes to about $87,000
including $5000 for a license that well need that is also covered by the grant.

Although we actually spent a little bit more on the Transmitter than we originally budgeted, Jeffrey was able
to pass on a micro-controller that we thought we would need and another item came in under budget so it
appears that we are modestly under budget by about $4-5000. The CPB Grant requires that we report back
to them if we're running under budget by a given amount so Shaun and Will are taking a look at the actual
cash position and deciding whether and when to file such a report. Shaun will send a copy of the workbook
on compliance with this grant to the Board.

Pam Raider asked whether or not we could put the extra money towards the expense of converting the
other WFHB translators to digital? This current project only funds the digital conversion for the 91.3 FM
signal (the other translators will remain be analog only for the time being). Each translator will need
additional equipment to be compatible with the digital signal and it will cost us an additional $22,000
and $44,000 to bring all the translators on line. This is something we can bring up with the CPB.

We see no issue with project being completed by the August 1st deadline. Initially we will be broadcasting
our analog stream over the digital equipment; there are no immediate plans to add a second signal. Prior
to making any decisions on the content for additional streams we plan to have a station meeting to discuss
content development as well as discussing the possibility of increasing our affiliation with CATS for additional
content. Strategic planning will help us to look at this situation as well, Marc Tshcida said that he would like
to see some of our archived music material used in this context as well as considering broadcasting current
news programming in different time slots to avoid going against other station's broadcasts.

b.) Underwriting: We have been looking at the possibility of working with Helen Harrell to serve as a dedicated underwriting sales contractor to sell under underwriting on a commission only basis under contract to the station. Shaun has not spoken with her yet but she has talked with Kelly Walker. Shaun thinks this could be of major benefit to the Station.

Shaun stated that his reading of Bylaws and Governance Documents indicated that the General Manager
is responsible for station hires, but the Board oversees contracts. Shaun plans, with the Board's approval,
to continue to work with Will and to talk with Helen to develop an intial short term (60-90 day) contract for
the position. Considerations include the amount of commission paid, responsibilities, and type of accounts
managed. He will bring it to the Board for approval, possibly at an interim meeting.
Conceptually this was thought to be a good idea; while everyone can contribute leads and suggestions,
we really need one person to coordinate the overall picture.

This would also take some of the pressure off Will and free him up for other duties.
It was suggested that, at least initially, she be contracted to work on new accounts only and it was also
thought that a short term was a good idea, allowing us to see how it goes and make changes to the contract
after the initial trial period. There might be a difference in mission between Helen's goals and previous contractees (she has generated underwriting for BloomingOUT in the past without commission) but we still need to make it worthwhile to her to do the work. We might also consider a smaller percentage initially with an increase in the percentage based on results after the trial period.

Marc Tshcida stated that he was a little concerned about one person being the point person for all underwriting, he felt it was important to keep the personal relationship between underwriters and the GM as well as an open relationship with the Board. This also highlights the need for board training on our basic underwriting policies:

what are the current levels, who are our current underwriters, etc. as a spring board for Board members to make their own contacts and work to with Will and Helen to increase our underwriting base.
Will pointed out that the development committee has already started this process to some extent, with committee members making some suggestions for options to explore and Suzette Weakley had offered to canvass possible underwriters on the Courthouse Square.

Will also said that Kelly Walker will be here the last week in July 23 and might be available for a session with
Board members.

Mike McAfee said that he was wondering about a call last week from someone trying to sell him underwriting
for the station. Will said that there was a group in Ohio that sells public service oriented underwriting for public radio stations - it's a spot rate and we get $10 for anything they sell. He had felt on the basis of "found money" that it was not a bad idea to use them. The Board expressed concerns that they don't appear to have a list of our current underwriters and there was no coordination with the station on who they contacted or how they represented the station. It was suggested that we close them down, at least for now.

c.) Special Events Budgets: ....if the creek don't rise Shaun feels that the July 4 event will go well, it has
been well promoted and is getting a good buzz. As far as we know at this time the event planners remain
within their proposed budget and Shaun hopes we can raise at least $1000 from the event; he plans to do
a debriefing following the event. Having the event on the same day each year should help us to continue to
increase it's success over the years.

d.) Continued Discussion of Budget Proposal

Shaun expressed thanks to everyone who attended the budget meetings on income and expenses. Overall
the budget has changed little from the prior document; there have been a few tweaks based on suggestions
that have come up. In total we are looking at about $240,00 in planned income,and $237,000 in planned
expenses. Shaun considers this to be a working document - what happens with the fall fund drive and with
underwriting will define what happens over the year and whether changes will need to be made.

Shaun said that he would be most comfortable if the board approved a detailed budget after which he would
then set up the re-catagorization into the new format. In the two extraordinary meetings that were held on the budget we covered almost all of the budget issues; the only big item remaining is the programming expenses. There does not appear to be any real problem with operating without a formally approved budget for another month and there are not any anticipated major expenses that will come up during that time. Postponing the approval until the July meeting would allow us to cover the areas that haven't been discussed to date and Shaun also said that if we wait until July he can present the Board with the monthly cash flow version as well as the overall budget.

It was suggested that the Executive committee could do an initial review of the budget and present the full
Board with their recommendations.

e.) Line of Credit: Shaun plans to re-open the conversation with Monroe Bank on our the line of credit

IX. OLD BUSINESS
a.) The New Lease
There is not much of update. We have scheduled meeting for July 15th at IVY Tech - with Mark Need,
Will Murphy, Shaun McDermott, John Wikehart and the IVY Tech in-house and outside counsel.
The goal is to have a document circulating ahead of time for review and comment so everyone has an
informed perspective on the issues prior to the meeting. Mark Need hopes that we would have a finalized
version of the lease 2-3 weeks after this meeting.

b.) Governance Document Review & Update
As a part of the strategic planning process we will take a look at the WFHB Mission and see if it is still accurate and relevant to what we are trying to accomplish. There are definitely some discrepancies in terms of the documents and the document available on line does not appear to be the most up to date version available. In the summer of 2009 the Board amended the Governance Document to add in job descriptions for the News Director and Assistant News Director and changed the Organizational Structure Flow Chart to reflect the current status of WFHB Departments but this version is not yet on line. The document does contain some inconsistencies that need to be reviewed and amended. Marc Tschida and Carolyn VandeWiele will meet to work on an overview of this document and bring suggestions to the Board at a later meeting.

X. NEW BUSINESS
a.) Personnel Policies - Items for consideration of the Personnel Committee
ii. Responsibilities of the Board Vs. Responsibilities of the General Manager
(requested by Kirby Thompson)
iii. Parking Policy
iv. Policy for Staff Health Insurance
v. Policy for Department Spending
vi. Policy for Staff Continuing Education

Discussion postponed to a later meeting. Many of these issues are already covered to some extent in the
governance documents and some of these issues will also be looked at as the Board discusses the
strategic plan for the station. It was also suggested that we look at the way in which other similar stations
have handled these issues before finalizing any policies.

b.) WFHB alcohol policy (requested by Kirby Thompson)

"This is in regards to volunteers assisting at WFHB events after they have consumed alcohol.
There is no rule in place which prohibits this. From a liability standpoint, I would like to see
the Board discuss this issue."

This issue arose from events that happened at last year's Acoustic Roots Festival and have not yet been
addressed. Although the volunteer handbook covers the issue of alcohol on the premises there is no policy
governing drinking while representing the station at events offsite. This is both an "appearance" issue and
a liability issue. It was suggested that we reword the volunteer manual and governance documents to cover
this situation and that we reinstate the volunteer agreements to ensure that all volunteers understand the
station's stand on the issue - once you've been drinking you can no longer represent the station. Having a
written policy in place will help defend the station should a situation arise. Will will also send out a gentle
reminder to persons who are volunteering for the event on the Fourth.

Part of this is a liablity issue, part of it is a having a policy in place is very helpful in defending a law suit
appropriate to have a policy in place

XI. ADJOURN
Mark Need made a motion to adjourn, the motion was seconded at the meeting was adjourned at 8:58 p.m.

The next meeting of the WFHB Board of Directors will be held on Monday, July 26, 2010 at 7:00pm
in the Kelly Room, 1st Floor, #155 in the Showers Building at City Hall, 401 N. Morton Street, Bloomington, IN